Professional organizer software Organize the home once. Let your client find everything after you leave.
Hoardo is free inventory software for professional organizers and move managers: number every bin as you pack, add what goes in by photo or voice, print QR labels, and hand the finished home over to your client so they can search it. The system you built keeps working after you've gone home.
100% free, no paid seats · Nothing to install · Works on any phone
How organizers use Hoardo on a job
Set up the home
Start a Hoardo account for the job and make one room for each space in the client's home: the kitchen, the garage, the closet, the playroom.
Fill the bins as you go
Number every bin, tote and drawer, and add what goes in with a photo, by voice or by typing. One photo of a bin's contents can list several things at once.
Hand it over
Print the labels, stick them on, and transfer the account to your client. They sign in with their own email and everything is theirs.
A client's home, mapped onto Hoardo
Hoardo has four building blocks, and they fit the way you already work. Rooms hold boxes, boxes hold things (and other boxes), and lists cut across them for a move, a donation run or the sell pile.
| In Hoardo | In the client's home | For example |
|---|---|---|
| Room | A space in the home | Kitchen, garage, primary closet |
| Box | A bin, tote, drawer, shelf or cupboard | #5 Holiday decor, #11 Art supplies |
| Item | What's inside, with a photo | Hot glue gun, glue sticks ×12 |
| List | Things to pack, donate, sell or lend | Moving day: open first |
Print QR box labels for the whole job
Add the client's bins as numbered boxes (empty is fine), tick them all and print their QR code box labels in one go: on plain paper, A4 or US Letter sticker sheets, or a label printer. Each label carries the box's number and a QR code that opens it in Hoardo.
The number is what people write on and look for, so it stays the same when the contents change. Hoardo remembers which boxes already have a label and can print only the new ones.
Photograph each bin as you pack
Take a photo of what's going into a bin and Hoardo lists the things in it, or say them out loud while your hands are busy. Every item can keep its photo, so the client recognizes their own things at a glance.
For the edit, add a dropdown of your own, like Keep or go with Keep, Donate and Sell, and set it item by item or for everything ticked at once. The sell pile goes on a selling list with prices and a sale page your client can share.
Hand the whole home over to your client
When the job is done, go to Settings › Account › Transfer account and enter your client's email. They get a link by email; once they take it over, everything in the account is theirs and they sign in with their own email. Until then, nothing changes.
Want to help with the next season's swap? Switch on “Stay in their rooms to help” and your own Hoardo account keeps edit access to every room. Your client can change that whenever they like.
Or share the rooms with your client
Prefer to keep the account? Invite your client to each room instead, as someone who can edit or only view. It works as a shared inventory app: you both see the same boxes, live.
Every room and box keeps a History of what changed and who did it, and anything changed or deleted by mistake can be restored.
A home they can search
Walk your client through the three ways to find things. Search shows every match with its room and bin. Scanning a bin's label shows what's inside without opening it. And Hoardo's chat answers questions like “where's the glue gun?”.
Clients who already use Claude or ChatGPT can connect them to their Hoardo too.
Moves and downsizing
As move manager software, Hoardo numbers every box as it's packed and lists what's in it, so on moving day it's the moving inventory app everyone can check. Put the things needed first on a packing list and tick them off as they go in. When the truck is unloaded, tick the boxes and move them into the new rooms in one go.
For downsizing, the Keep or go dropdown and a selling list sort what stays, what's donated and what gets sold, and the family can say what they'd like from a shared list. Senior move managers can share a room with the family as view only. Our downsizing checklist walks through the rest, and how to label moving boxes has a moving inventory template your clients can use.
Inventory software for professional organizers, not a business suite
Hoardo is about the client's things and where they live. It doesn't do invoicing, payments, estimates, scheduling, time tracking or a CRM, and it doesn't try to. Keep the business tool you already use for that, and use Hoardo for the part your client sees every day after you leave.
Lending, dates and your records
A lending list keeps who borrowed what and when it's due back, with a reminder to the list's owner. Any item can have a date with “Notify me?”: reminders go by email to the person who set them, so set them from the account that should get them.
Already have a spreadsheet from an earlier job? Hoardo's import reads CSV and Excel files. And you can export any room, all rooms or a list to CSV for your records.
What Hoardo does not do
Plain facts, so you can tell clients exactly what they're getting:
- No client switcher: each client's home is its own Hoardo account, which you hand over when you're done.
- No invoicing, payments, estimates, scheduling, time tracking or CRM.
- No PDF reports or before and after photo albums. Exports are CSV.
- No offline mode: it needs a connection, including in the basement.
- No app from the App Store or Google Play: it runs in the browser and can be added to the home screen.
- No product lookup by barcode: a scan stores the code or finds the things that have it.
Free for you and your clients
Hoardo is 100% free with every feature included, for you and for every client you hand a home over to. There are no paid seats and no price per item, so a client never inherits a bill.
Questions from professional organizers
What is professional organizer software?
Two kinds of tools go by that name: ones that run the business (booking, invoicing, clients) and ones that inventory the client's home. Hoardo is the second: rooms, numbered bins, photos and QR labels the client can search after you leave.
Is Hoardo free for professional organizers?
Yes. Every feature is included for you and your clients, with no paid plan and no paid seats.
Can my client see and search the inventory?
Yes. Transfer the account to them when the job is done, or invite them to the rooms with edit or view access. Either way they can search, scan the labels and ask the chat where things are.
How do I hand the account over to my client?
In Settings › Account › Transfer account, enter your client's email. They take it over from the link in their email and sign in with their own address. If their email already has a Hoardo account, invite them to the rooms instead. You can stay in their rooms as an editor, and they can change that later.
Can I use it for moves and downsizing?
Yes: numbered boxes, packing lists, moving boxes into the new rooms in one go, and a Keep or go dropdown with a selling list for downsizing. See the downsizing checklist.
Does it work in a basement with no signal?
No. Hoardo needs a connection; there's no offline mode.
Does it do invoicing or scheduling?
No. Hoardo inventories the client's home; keep your business software for invoicing, scheduling and clients.
Can I print labels for every box?
Yes. Tick the boxes and print their QR labels on plain paper, sticker sheets or a label printer, all at once.
Set up your next client's home in Hoardo
Free, with every feature included. Number the bins, add what's in them, print the labels and hand it over.
- 100% Free
- No Credit Card
- No Storage Shame