# Fleet inventory management: Know what's on every truck, not just where it is. Hoardo is free fleet inventory software for what rides inside your vehicles: every truck, van and pickup is a room, every compartment and bin a box, and every kit, spare and piece of equipment an item with its count. It runs in the browser on any phone or computer, so drivers and the depot see the same list. 100% free, no paid plan · Nothing to install · Every truck and driver ## Fleet inventory management in three steps 1. **Every vehicle is a room.** Make a room for each truck, van and pickup, and one for the depot. In each, add a numbered box for every side compartment, cab kit, shelf and bin, and write the number on the real one. 2. **Add what each one carries.** Type an item and how many, say what you're loading out loud, or take a photo of a compartment and check what Hoardo lists. Or bring in the vehicle checklist you already keep in a spreadsheet. 3. **Label, count and restock.** Print a QR label for every compartment. Scan it to see what should be in it, count a truck against what Hoardo expects, and get an email when a spare runs low. ## Truck inventory management, compartment by compartment Each truck is a room with its own compartments, cab kit, shelving and bins, and the depot is one more. Straps, cones, blankets, fuses, wipers and the first aid kit go in the box they live in, each with how many there are. Open a compartment on your phone and you see what should be in it before the truck leaves the yard. The same strap on two trucks and on the depot shelf is three entries, each with its own count. Hoardo doesn't move stock between vehicles by itself: when you restock a truck, change both counts, or move a whole item to the truck's box. ## Vehicle checks as a stocktake Make a stocktake list for a truck and count it at the start or end of a shift. Each item shows what Hoardo expects next to what's there: tap + or scan as you go. A match turns green, short turns orange, too many turns red, and the line at the top keeps the score. When the check is done, “Use counted quantities” writes the numbers back to the items, and the next check starts from what's really on the truck. Two people can count the same truck at the same time. [How to do a stock take](https://www.hoardo.com/articles/stock-take) ## Low-stock emails for spares and consumables Tap “Notify me?” beside an item's quantity and set the level that's too few: five fuses, four jugs of washer fluid. When the count gets there, Hoardo emails whoever set it, and the count turns red in the truck's list. Put what's low on a to-do list for the next supply run, then tick it off as it goes back in the truck. Hoardo doesn't order anything for you. ## Shared equipment: who has the generator Put the equipment that moves between vehicles on an asset list: the pallet jack, the generator, the pressure washer. Check one out to a driver with a back-by day and a reminder, and scan its tag to check it back in. Late ones turn red, so you know whose truck to look in. Each piece keeps its serial number, model and status, and its History shows every check-out, with who did it and when. [Tool tracking app](https://www.hoardo.com/articles/tool-tracking-app) · [Equipment checkout](https://www.hoardo.com/equipment-checkout) ## QR labels on every compartment Print QR labels for compartments, cab kits and bins on A4 sticker sheets or a label printer, and asset tags with a barcode for your equipment. Scan a label with your phone and that compartment opens, with everything that should be in it. The scanner reads the barcodes on parts' packaging too, and Bluetooth or USB scanners that type like a keyboard work as well. [How a barcode inventory system works](https://www.hoardo.com/articles/barcode-inventory-system) ## Inspection dates that remind you Give fire extinguishers, first aid kits and anything with an expiry a date of its own, like Inspection due. Tap “Notify me?” beside it and pick when, from the day itself to 30 days before or after, and Hoardo sends an email and a notification in the app to whoever set it. ## Every driver on their own truck Share each truck's room with the drivers who use it, and the depot with the people who restock. Pick what each person can do: edit, or only view. Drivers sign in with an email code, Google or Microsoft, and History shows who changed what, with a way to restore it. ## Bring the vehicle checklist you already have Drop your spreadsheet into Hoardo's chat: an Excel or CSV file, or a photo of the checklist in the cab. Hoardo plans the rooms from your vehicles and the boxes from your compartments, turns a minimum column into low-stock alerts and other columns into properties, and you check the plan before anything is added. [Move to Hoardo](https://www.hoardo.com/migrate) ## For fleets that carry their work with them ### Delivery and install crews Straps, blankets, dollies and fixings on every box truck, with the pallet jack and generator checked out by name. ### Utility and facilities fleets Cones, signs, spares and safety kits by truck and compartment, with inspection dates that remind you. ### Trades with service vans Parts and tools van by van for HVAC, plumbing and electrical work. [HVAC and plumbing inventory](https://www.hoardo.com/trades-van-inventory) ### Construction crews Tools and materials across job sites, the yard and the trucks that move between them. [Construction inventory](https://www.hoardo.com/construction-inventory) ## What this fleet inventory software is not Fleet management software usually means the vehicles themselves. Hoardo keeps track of what's inside them: what you have, where it is and who has it. It doesn't do: - No GPS, telematics or live vehicle locations: it knows where an item is because someone put it there. - No route planning or dispatch. - No fuel cards, mileage or driver logs. - No vehicle maintenance work orders or repair scheduling. - No purchase orders and no automatic reorders: a low-stock email is where it stops. - No automatic transfers between vehicles: you change both counts, or move the item. ## Free for every vehicle and every driver Hoardo is 100% free, with no paid plan: every feature, every vehicle, every item and everyone on your team. Adding a truck or a driver never changes the price. Export any vehicle, the whole fleet or a list as a CSV whenever you want your numbers somewhere else. ## Questions about fleet inventory ### What is fleet inventory management? Fleet inventory management is keeping track of the equipment, kits, spares and consumables carried in each vehicle of a fleet, and in the depot that restocks them. Hoardo does that with a room per vehicle and a numbered box per compartment, shelf and bin. ### Is Hoardo fleet management software? Not in the GPS sense. Hoardo doesn't track where vehicles are, plan routes or log fuel and mileage. It tracks what's inside each vehicle, so it works next to the fleet management software you already use. ### How do I keep track of inventory on trucks? Make each truck a room and each compartment, shelf and bin a numbered box, then add what's in them with their counts. Label the compartments with QR codes, check each truck on a stocktake list now and then, and set low-stock alerts on the spares you can't run out of. ### Can I see which truck has an item? Yes. Search looks through every vehicle and the depot at once, and each result says which vehicle and which compartment it's in, with how many. ### Can drivers only see their own truck? Yes. Rooms are shared one by one, so a driver can be on just their truck's room. Pick Can edit to let them change counts, or Can view to let them only look. ### Does it move stock between vehicles? No. When a spare goes from the depot to a truck, change both counts, or move the whole item to the truck's box. Each move shows up in History. ### Is there free fleet inventory software? Yes. Hoardo is free with every feature included: vehicles and compartments, counts, low-stock emails, QR labels, scanning, stocktakes, equipment check-out and your whole team. There's no paid plan. ### Do drivers need to install an app? No. Hoardo runs in the browser on any phone, and drivers can add it to their home screen. There's no App Store or Play Store app to install. ## Keep reading - [HVAC and plumbing van inventory](https://www.hoardo.com/trades-van-inventory) - [Tool tracking app for vans and job sites](https://www.hoardo.com/articles/tool-tracking-app) - [How to do a stock take](https://www.hoardo.com/articles/stock-take) - [Equipment checkout](https://www.hoardo.com/equipment-checkout) Start free: https://www.hoardo.com/login?signup